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Office Manager

Company Name:
Austin Industries
Responsible for organizing and controlling all administrative functions in the field office including but not limited to timekeeping, personnel records, personnel requisition, purchasing, accounts payable, accounts receivable, and other related activities. This position will be located in a chemical plant setting.
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Supervises and directs payroll, purchasing and accounts payable employees. May give indirect supervision and guidance to other non-payroll employees as required.
Direct and maintain the preparation of accounts payable, accounts receivable, and equipment rental functions.
Make expendable material purchases as required and provide receiving of materials either directly or through subordinates.
Direct or prepare weekly payroll and verify time reports to insure accuracy.
Prepare controls and merge with other data required for preparation of payrolls.
Prepare control documents for use in reconciling one or more of the following: payroll, payables, and receivables transactions.
Prepare or direct the preparation of pay estimates, cost reports, ect.
Responsible for new employee sign ups, basic personnel administration activities, and general administration.
Prepare daily, weekly, monthly, quarterly, and annual closing statements, reports and invoices.
Responsible for monitoring subcontractor cost and issuance of backcharges.
Perform additional assignments per supervisor's direction.
Review payroll employee performance
Administer company policies and procedures
Manage internal and external audits
Distribute payroll
Train new payroll employees
Must have strong experience with Microsoft Word, Excel, Access and Outlook. Viewpoint knowledge a plus. FRC understanding a plus.
Must have an understanding of project accounting and administration procedures and techniques.
Candidate should have5+ years direct experience in payroll, accounts payables, and accounts receivables
Must have good communication skills and time management skills
Experience managing 5 or more direct reports preferred.
Experience in a chemical plant preferred.
Date: 2014-05-16
Country: US
State: TX
City: La Porte
Postal Code: 77571
Category: Office and Administrative Support

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